Administrative Assistant Responsibilities
– 1 PT hours to be determined
Direct assistant to Temple President
Duties Include:
- With Yahoo birthday calender notification: send prashad – b-day card/photo, small ziplock with prasad, mail asap (have 6 day grace period)
- Quickbooks data entry (see QB doc)
- Data entry of visitors and guests into Constant Contact (see CC doc) – from register, Visitor Information forms
- Donation Receipts – fill out, get addresses from quickbooks file, mail
- Filing and organizing of office
- Update Google Calender on website – weekly classes and Sunday Program
- Keep Doc of high school and university professors updated – enter as get, from VI forms and register
- Create Doc of Yoga Studios and Music Clubs – to facilitate kirtans
- Help with monthly Newsletter as directed by Caru
- Create Doc of all vendors from festivals – get name, vendor #, and phone numbers
- Assist in implementing Intern Program with Local Universities (see Intern Docs)
- Help create and facilitate a recycling program on Temple grounds – connect with city, sanitation
- Annually review documents to keep updated
- Harass Caru to sign Donation Thank You’s so that you can mail
- Drop off mail at Post Office and projects at Penguin Copies
- Keep receipts organized, file monthly, box annually after taxes are done
- Assist Caru in festival PR – create informational packets and drop off at local high schools and universities
Publice Radio Stations for Public Service Announcements
- High School and University teachers
- Yoga Studios
- Volunteer list
Assist Temple Program Director in the following programs (as time permits):
PR & Community Relations
- Set up & Plan luncheon for Academic Teachers – work with Programs Director
- Create program to facilitate community clubs and organizations to have their meetings at the Temple/Govinda Cafe
- Schools – Staff meetings
- Chamber Meetings
- Student Groups
- Tour Guides need to be trained to offer first class tours and presentations
- LDS YM & YW cultural programs – also service hours towards personal progress goals, send info of opportunities to YM/YW leaders
Devotee & Volunteer Program
Schedule and assign jobs for devotees & volunteers to help run Temple
- keep food area clean and filled
- 6pm should still be ready to serve food
- 4pm – fill trays, clean crud, “police” it, juice, napkins, salt & pepper shakers filled…
- bathroom trash taken out